The Administrative Coordinator provides executive level administrative support to two Associate/Assistant Vice Provosts for University Life, the AVP for Diversity, Equity, Inclusion and Belonging and the AVP for Strategic Planning and Operations. Primary responsibilities include complex schedule management and providing overall, general administrative support to the two AVPs and their reporting departments which include six cultural resource centers; Greenfield Intercultural Center, LGBT Center, Penn Women’s Center, Pan-Asian American Community House, Makuu: Black Cultural Center, and Center for Hispanic Excellence: La Casa Latina; as well as strategic planning, strategic initiatives, space and events management, and communications. The Administrative Coordinator serves as part of the administrative support team for the University Life central office appropriately directing and/or responding to student, parent, and other inquiries, and communicates on behalf of the AVPs. The ability to balance multiple priorities, handle confidential, highly sensitive information, and manage administrative projects, is essential in this position. The tasks performed by this position are critical and require great attention to detail, ability to manage and report on multiple tasks.
Bachelor’s degree plus 3-5 years of related experience or equivalent combination of education and experience required. Excellent organizational, communication/writing, interpersonal and technical skills. Ability to make sound judgments and meet deadlines. Demonstrated ability to manage multiple projects and presentations simultaneously under tight deadlines required. Must have the ability to work as a team player and help provide support during events and/or activities when necessary. Comprehensive knowledge of office procedures, practices and methods. Demonstrated knowledge of Microsoft Office Suite (especially Excel) and Adobe Creative Suite, working knowledge of data exchange desired. Salesforce knowledge also desired.
A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.