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Administrative Coordinator, Career Services

Job Description


The Administrative Coordinator for the SEAS and Wharton teams in Career Services will have extensive phone, email and walk-in contact with students, employers, faculty, and administrators and answer complex questions about office procedures and policies. This coordinator is an integral member of each team, organizing resume review requests, meetings and appointments for staff. The Coordinator will also contribute to the planning of mid- to large-scale events such as workshops, employer/alumni events and career by reserving rooms across campus, coordinating resources and technology as needed and managing event registrations. Additionally, partnering with other administrative colleagues in Career Services, the Coordinator will hire, train, and oversee office work-study students; providing all student workers with professional feedback and daily direction is a key part of this role.


On an annual scale, the Coordinator will have a central and time-sensitive role in sourcing, organizing and supplying data on student employment and internship outcomes and events. In coordination with SEAS and Wharton advisors and the Associate Director of Data Analysis and Visualization, the Coordinator will contribute to data interpretation and preparation of charts, graphs, and external reports as needed.


Success in this role requires a keen attention to detail, the ability to anticipate possible challenges, and effective relationship building skills with campus colleagues. An ideal candidate will enjoy the process of optimizing and streamlining processes, from hiring student workers to applying best practices in data collection, and bring perspective on presenting information to various stakeholders including students, faculty, and staff.


A Bachelor’s Degree and 1 to 2 years of experience or equivalent combination of education and experience is required. Exceptional ability to calmly and professionally execute in a fast-paced environment with frequent interruptions. Excellent organizational skills including previous experience with small and large scale event planning. Ability to set and adjust priorities, learn new information quickly, be proactive and take initiative in problem solving while knowing when to delegate. Work successfully both independently and as part of a team. Strong writing, proofreading and professional communication skills. Comfort with an environment where we try new approaches. Preferred candidates will have demonstrated cultural competencies and communication skills necessary to address a wide variety of questions from a varied and sophisticated audience. Previous experience using Microsoft Office (Excel, Access, PowerPoint) necessary; design software such as Adobe Creative Suite or Canva strongly preferred.


Application Requirement:

A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.


Pay Rate

$20.45 - $30.82 / Hr

Job Post Date

July 13, 2022

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