The Pan-Asian American Community House (PAACH) Associate Director: works directly with undergraduate students one-on-one as well as graduate/professional students as needed; advises student organizations; functions as a centralized resource for all Asian & Asian American communities including historically underrepresented Asian populations (i.e. South Asian/Desi, Southeast Asian, Pacific-Islander, First-Gen/Low-Income, Women-identified, LGBTQ+, Religious (ex. Muslim), International, Lower-caste, Mixed-race, Undocumented/DACA, Newly Immigrant, Invisibly/Visibly Disabled, etc.); maintains and builds on- and off-campus relationships; supervises Graduate Assistant Fellow and co-supervises Undergraduate Intern Fellows and acts as their back-up; supports and advises the Leadership/Mentorship/Heritage Week/Discussion Programs/Local Campus & Community Outreach Programs; manages all aspects of the Center’s website, social media, and technology, facilities, and room reservation needs; plans, executes, and evaluates programs and activities in collaboration with students and campus partners (i.e. Open House Series, End-of-Year Celebration, Commencement Parents & Friends Reception, etc.); assists in resource creation and dissemination as well as representing the Center widely; supports Center-sponsored trainings; and handles financial matters such as fund payments to students, receipts, and reimbursements; acts as backup to complete finance tasks as needed. Must have the ability to work a flexible schedule which will typically include some evenings and weekends.
Join University Life
Serving as the nation’s first university and as Philadelphia’s largest private employer, Penn offers great potential for a career in student affairs. The Division of University Life plays a critical role in the collegiate experience at Penn. We look for mission-driven applicants who demonstrate a collaborative approach to their work, a passion for lifelong learning, and a deep love for students.
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All applications must be submitted through Workday@Penn, the University of Pennsylvania online application portal. Below are positions available within University Life, however information about jobs across all parts of the University can be found at Workday@Penn and can be filtered using key words. Check back often as new positions and opportunities will be opening at University Life.
The Associate Director for Facilities (AD-F), is responsible for the day to day oversight of all physical plant and facilities support for University Life spaces. The AD-F will represent University Life to ensure the ongoing maintenance, renovation, and continuity of support for all University Life spaces and participate in the coordination of major building repair/replacement projects including remodeling, refurbishment and expansion projects. The AD-F will collaborate with the Provost Administrative Affairs Director of Planning to support space planning, projects, and building administration tasks. The AD-F serves as lead administrator for University Life facilities issues concerning the maintenance, renovations, and general conditions of University Life facilities and offices. The AD-F will work closely with the University’s central facilities department, Facilities and Real Estate Services (FRES), Office of the University Architect, the University Registrar, building administrators, external architects, contractors, property managers, and technology consultants to continuously improve University Life spaces. This position reports directly to the Director of University Life Space and Events Management.
Reporting to the Associate Director for Operations for University Life Space Management the Facility Operations Coordinator is responsible for monitoring the daily operation of Perelman Quadrangle facilities including the student Center at Houston Hall, Irvine Auditorium, and the Arts, Culture, Research House. This includes serving as a customer service point person, performing opening and closing the facility, assisting with room set ups and take downs, assist with training and supporting staff including student employees. The coordinator also addresses equipment and facility cleanliness and performs required clerical work to ensure smooth facility operation. A person in this role will be expected to complete regular building walkthroughs throughout the day- for patron interaction, venue conditions, identifying facility issues, staff support. The schedule for this position is primarily during weekends, early morning, and closing shifts; and may include holidays. The Facility Operations Coordinator assists with the successful implementation of planned events and works closely with event planning staff. dining/catering services, audio visual services, Housekeeping, University Police, to insure safe and appropriate use of University Life managed spaces enter.
The Coordinator for Community and Student Engagement performs a variety of student programming, service desk, operations, and administrative duties.
The STEM Learning Specialist provides comprehensive academic support services and programs for students enrolled in STEM majors, schools, programs, and coursework. This versatile practitioner also provides learning consultations and facilitates workshops for students in non-STEM courses across all 12 schools and education levels at the University and demonstrates competency with supporting students with diverse backgrounds and experiences, particularly students who identify as first-generation and/or lower income. The STEM Learning Specialist collaborates with faculty, campus partners, student organizations, and Weingarten Center colleagues to identify the educational needs of students, particularly with respect to STEM learning, and develops appropriate and innovative academic support programming. This staff member also provides consultation and participates in programs for course instructors, academic departments, professional staff, and tutors/mentors that focus on STEM curriculum and instruction and serves on related University committees. The STEM Learning Specialist works closely with other Weingarten Center learning specialists as they continually develop their strategies and practices for supporting students in STEM courses. This person develops asynchronous resources for STEM learning (e.g., videos, articles, handouts) and proactively communicates and shares resources with the Penn community. The STEM Learning Specialist continually updates and enhances services and programs through program evaluation and communication with peer institutions.
The Accommodations Specialist* serves in several capacities to support the implementation of academic accommodations in accordance with the expectations and recommendations set forth by the Disability Specialists who determine accommodations. The Accommodations Specialist collaborates with the Manager of Academic Accommodations to assist in handling the scheduling and administration of exams. The Specialist handles note-taking services, schedules communication access services (ASL interpreting and CART transcription) and interacts with the Associate Director of Assistive Technology in coordinating assistive technology for note-taking and test arrangements. The Accommodations Specialist represents a nexus between the implementation of a host of accommodations to ensure compliance with the Americans with Disabilities Act and Section 504 of the Rehabilitation Act.
*Note: There are 2 Accommodations Specialist staff positions to ensure coverage of test accommodations from 8:00am-7pm Monday-Thursday and 8:00am-5pm Friday. During final exams, the Accommodations Specialists work different shifts to ensure coverage but will not exceed the regular weekly hours.
University of Pennsylvania Career Services, positioned within the division of University Life, is seeking an Administrative Coordinator to work with the Wharton (undergrad)and Engineering (undergrad and master’s) teams. The Coordinator provides front-line support and assistance to the Engineering and Wharton advising teams in Career Services and will be an integral part of each team in shaping program planning, communications and other administrative aspects of the office. The coordinator will help plan events including career fairs, play an instrumental role in collecting first destination data, and assist in managing work-study students. Career Services is an office at the nexus of Penn students, alumni, employers, and campus partners, and provides an engaging environment for an Administrative Coordinator to apply skills in effective communication, relationship building, program and event managing and leadership.
Career Services at the University of Pennsylvania, positioned within the division of University Life, is seeking two Associate Directors to advise undergraduate students and alumni of The College of Arts and Sciences, through one-on-one and group settings, regarding all facets of career planning and employment-related activities as well as professional development. The Associate Directors also work directly with employers interested in hiring Penn students, and participate in the collection and management of data and computer applications necessary to support these efforts. Career Services offers a wonderful opportunity to be at the nexus of Penn students, alumni, employers, and campus partners, and provides an engaging environment to apply your skills in effective communication, relationship building, program/event managing and leadership/supervision.
Career Services, positioned within the division of University Life, seeks an Associate Director to join a highly collaborative and collegial team of four advisors and one coordinator serving students and alumni applying to graduate and professional school. The Associate Director reports to the Senior Associate Director and is responsible for advising students applying to law, medical and dental school as well as other graduate programs. The Associate Director plans and presents in-person and online programs, reviews and critiques application materials, is an expert on national admissions trends, collaborates with campus partners to provide holistic student support, and creates digital content. Additionally, the Associate Director interviews and prepares letters in support of Penn applicants to medical and dental school in June/July. Occasional evening programming and travel to visit schools and attend conferences.
Reporting to the Associate Vice Provost of University Life, the Director of the Office of Student Sexual Violence Prevention and Education (The “Director”) will be the point person for prevention and education programs for undergraduate, graduate, and professional students at the University of Pennsylvania and will establish a highly visible, campus-wide, collaborative approach to informing students about sexual harassment, sexual violence, domestic/relationship violence, and stalking. The Director will have oversight for disseminating information and resources focused on relevant state and federal laws around sexual harassment, sexual violence, domestic/relationship violence, and stalking, as well as the educating the campus community about Penn’s expectations and regulations including but not limited to the Code of Student Conduct, Sexual Violence Policy, Sexual Harassment Policy, and Policy on Consensual Sexual Relations Between Faculty and Students. The Director will act as a resource for all students (undergraduate, graduate, and professional, and other populations) and refer students to other appropriate University and community support resources.
The Director will be responsible for convening existing student violence prevention efforts and initiatives that are run by a host of campus partners. Deliver intersectional and sociocultural relevant prevention and intervention programs that serve diverse populations (e.g., LGBTQ community, staff of color, faith-based groups, and individuals with disabilities). The Director will also, work with campus partners, continuously reimagine, promote, and refine educational programming around sexual harassment, sexual violence, domestic/relationship violence, and stalking, to be administered through New Student Orientations and throughout the academic year for undergraduate, graduate, professional students, and other populations. This work will involve collaboration with colleagues and departments responsible for upholding and enforcing the University of Pennsylvania’s Sexual Violence Policy as well as partnering with student organizations to create effective educational efforts for diverse audiences and communities.
Student Intervention Services is the principal administrative office in the Division of University Life for responding to student emergencies and critical incidents. The Associate Director for Case Management and Outreach plays a key role in responding to student crises and collaborates with other departments to manage students in distress and other situations that may interfere with students’ ability to function in the University community. In this capacity, the Associate Director provides individual support, advocacy, and referrals to resources. The Associate Director oversees the coordination of services, convenes case conferences, and works with University offices to implement appropriate case management plans. The Associate Director is responsible for collaborating with University representatives to respond to critical incidents, helps determine a recommended course of action, and provides support to members of the community. The Associate Director for Case Management and Outreach manages the emergency grant program supported by the VPUL Access and Retention Fund and leads outreach efforts to raise awareness of SIS among students, staff, and faculty.
Temporary Employee – Non-Exempt
Reporting to the Director of the Pan-Asian American Community House (PAACH), the Administrative Coordinator will support the mission of PAACH to engage the community in celebration of South Asian, Southeast Asian, East Asian, Asian American, and Pacific Islander cultures. The Administrative Coordinator will play a key role in managing the daily operations of PAACH, assisting with organizing and evaluating programs, providing budget oversight, and handling departmental logistical needs.
The Administrative Coordinator provides executive level administrative support to two Associate/Assistant Vice Provosts for University Life, the AVP for Diversity, Equity, Inclusion and Belonging, and the AVP for Strategic Planning and Operations.
The Division of University Life supports 25,000 undergraduate, graduate, and professional students through its 17 departments located across campus. Our division is the hub for academic and career support, student involvement and leadership development, and culturally based community engagement. We work very closely with institution’s other student-facing departments to ensure students feel a sense of belonging during Penn journeys.
Meet the departments that make up Penn University Life
Senior Associate Vice Provost
for University Life
Tamara Greenfield King, J.D.
Associate Vice Provost for
Associate Vice Provost for
Diversity, Equity, Inclusion & Belonging
Will Atkins, Ph.D.
University Life Working Groups
Cross-collaboration is a key element of the work we do at University Life and highly encouraged amongst our departments and campus partners. This provides many of our colleagues with opportunities to engage in various areas of student affairs, strengthening their skillsets and enhancing their personal areas of expertise.
One key initiative for interdisciplinary work is through the University Life Working Groups. These ad-hoc committees bring together interested colleagues to creatively approach the division’s strategic priorities. New staff are encouraged to familiarize themselves with our working groups and learn more about joining one that fits your areas of interest or provide you with an opportunity for higher learning.
As Philadelphia’s largest employer, Penn is a diverse, inclusive learning community at the forefront of groundbreaking research and academic achievements. Our student population is exceptionally bright and committed to local and global change. When you join University Life, you are joining the greater Penn professional community.
Employees are encouraged to visit the links below for additional resources provided by campus and community partners. Your manager, team, and onboarding buddy can also be valuable resources as you navigate the start of your University Life journey.
Onboarding Buddy Program
The goal of University Life’s Buddy Program is to grow a new hire’s circle of colleagues early into their tenure at Penn. Within the first weeks of your new role, you will be contacted by email by your assigned Onboarding Buddy so you can schedule a time to meet over coffee or lunch. Our aim is to provide you with a point of contact outside of your day-to-day team that will help you navigate the student affairs community at Penn and give insight into our division by:
- Scheduling a (complimentary) lunch date
- Providing context on university culture and campus norms
- Serving as a connector with colleagues across the institution
- Pointing out the best coffee shops and restaurants around campus
- Sharing opportunities and resources such as campus traditions or recommended list-servs for you to join
- Providing a tour around campus
Did you know the University of Pennsylvania campus is a designated arboretum? Learn interesting facts and familiarize yourself with campus beyond Locust Walk on a tour! All employees, not just those who are new, are encouraged to join these tours as a wellness break and community builder. Tours offer you an opportunity to socialize with colleagues while learning about campus beyond the buildings that make up University Life.
Contact Mike Elias for details on the next University Life campus tour.